How to Know When Your Business Need Systems

Without systems, you'll find you get busier and busier as your business grows. 

You may also find your business slows in growth because it's become too dependent on you and your time. The longer you leave it before you start on your systems, the worse life can get.

Mentoring to Build a Structure for Growth

There are two other ingredients of structure in a business, apart from systems. Those are, creating a team and using KPIs for roles.

You can systemise a business 80% and the other 20% is humanising. Humanising is having the people skills to turn staff into a team, who then contribute to refining your systems while they use them. 

There's little point in having systems if your team won't use them.

Introducing weekly team meetings where KPIs are discussed has been found to be an effective "glue" that makes employees stick to the systems.  That's another topic included in business mentoring. 

The 3 Ingredients of Systems

Systems are made up of three main ingredients - Processes, Policies and Procedures.

The fastest way to systemise your business is to start with listing all processes in your business. These are the big steps someone follows to achieve an outcome.

Policies are the rules of how you do business. They are also your WHY you carry out the steps in a process or in a procedure.

Procedures are the detailed steps in a process. They are the specific HOW-to ingredients. 

It may sound confusing but that's where a business mentor will take the confusion and guesswork out of getting started and building your systems fast, including how to include videos in your systems.

The End Benefits of Mentoring on Systems

1. More Time

You'll find you have a lot more time in your day, to the point where you can start to take whole days or multiple days off in the week.

2. An Autonomous Team

Employees can become autonomous, needing no supervision from you at all, when you include weekly team meeting discussions about KPIs with your systems.

3. Less Mistakes, Happy Customers

When employees follow systems, they make fewer mistakes. Fewer mistakes mean fewer unhappy customers. That means fewer poor Google Reviews and that means more customers.

4. Greater Consistency

McDonalds built a global empire because of their focus on consistency. Consistency is the key ingredient to faster business growth.

5. Faster Growth

With clients often seeing multi-million dollar income growth in less than a year it confirms the power of systems in a business that the whole team uses.

6. Higher Profit Margins

Systems reduce rework and mistakes and increase synergy and harmony with employee relationships. These all lead to higher profit margins, often 3% to 15% within a year, seen by many clients. 

7. Freedom

With comprehensive systems in place that your team are all using you'll find you have more freedom. 

To be able to take time off, to work on your business more and choices about how often you want to work or take holidays as often as you like, wherever you like, without a worry in the world. 

What's Included in Business Mentoring on Systems

Having been a franchisee and taking a business to a franchisor level, and mentoring dozens of businesses in franchises, you'll benefit from that direct insight to shortcut your development work. 

Identifying all of your processes and the steps in each one
The profit margin increasing system to focus on
The 9 areas to systemise in your business
Time-saving tips to create your systems fast
The essential polices for your business learned over years
Job descriptions and how to write them using a 3 column template
What KPIs are best for each employee role in your business
The supply and customisation of a full recruitment system
How to create an Org Chart and use it in your business
How to persuade your employees to use the systems and enjoy it

Numerous clients over decades have set their businesses up to operate under management, without them having to be there. 

That's where a practical understanding of systems, not theory or guesswork is the key to a more profitable business and enjoying your life by implementing systems.


Business Owners Enjoying Business Freedom

business freedom case study Mike

"I first met Tim between businesses. He helped me to buy a kitchen renovation business and then built it and systemised it ready for a manager, who he also helped me to hire. I then travelled the world with my wife for 2 months and didn't go back to work. I sold it two years later, for 10 times what I initially paid for it, as a business under management, ready to franchise."


House of Kitchens - Sydney

"When I met Tim my business I had been in business for over 15 years and was working 55 hours per week. Two years later I can and have gone on holidays to Indonesia to go surfing for two months, without contact with my business. 

I work when I want and my team work without my supervision. Life is great!" 

Chris Hislop

Whitelight Electrical - Sunshine Coast

"I was working 80 hours a week, every week when I met Tim. 

10 months later my business had grown over 200%, I had a great team, systems in place, KPIs and weekly management reports. My business operated smoothly and profitably - without me, and we then travelled around Australia in a motor-home for 2 years. It was fantastic."


Electrician - Townsville

Why Consider Tim Stokes as Your Business Mentor?

Tim Stokes is one of Australia's most experienced small business entrepreneurs, coaches and mentors. He's built six businesses over his 40+ years in business and worked with thousands of businesses in four countries.

He's a full-time researcher into entrepreneurship, extreme business success and setting businesses up so that working can become optional. He has invested over $150,000 in learning from marketing experts, entrepreneurs, business gurus and legends of international business.

With over 20,000 hours of research, development and refinement of his strategies, systems, management tools and methodology, he is respected and recommended by dozens of accounting firms, who see his results in their client's financial reports. 

Tim was a pioneer in the business coaching industry being one of the very first, starting in 1997 as a "pilot" franchisee. He became the "Worldwide Business Coach of the Year in 2000" with ActionCoach, the first time they created the award. ActionCoach is the largest business coaching organisation in the world. 

Tim has also spoken to thousands of business owners in self-marketed seminars, webinars, workshops, and courses. He has worked one-on-one delivering business mentoring programs in 4 countries, Australia, New Zealand, the USA and Canada. He is highly respected by leading accounting firms with dozens referring hundreds of their clients to his programs. 

If you want results that not just improve, but transform your life and business, follow him on LinkedIn or Facebook, or talk to Tim about your business, challenges, goals and dreams.

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